Instructions
Below we will collaborate on listing possible tasks and assignments.
Tasks can be "Special" — meaning we only do them once or less than once a year and they are done, or "Regular" — meaning they happen on a weekly, monthly, quarterly, annual or other regular basis.
Tasks can be "Unassigned" — meaning it is still an open question as to who does them, or can be assigned — to "Bill" or "Mora" or "New Person" or "Volunteer" as seems appropriate.
List each task on a separate line with a brief and precise label.
We can add, modify or delete any task and move it around in various assignment categories. Your normal "cut" and "paste" features will work for deletions and moves. If you do change, move or delete an entry it will be helpful to use the "Short description of changes" box on the edit page.
If someone modifies, deletes or moves one of your task entries and you are not sure you agree with this change, please contact that person directly — along with anyone else you may feel can help with this question — before undoing or further modifying that change.
Use the "Comments" section to note any unresolved differences, questions or disagreements you may want to register about any tasks or assignments as they appear here.
You can see the original job description we used in hiring Bill, and the Smiley materials for executive director job description, by clicking the "files" link below.
Special Tasks
Unassigned
Bill
The Executive Director should be in charge of Fundraising as defined at the Retreat. (Mora, could you put up the description we developed?) It should include recruiting and developing a Fundraising Strategy Team, developing a 3 year fundraising strategy, getting it approved by the Board, and overseeing the Implementation Plan for any Fundraising Strategy Developed.
ED should be in charge of the overall broad outreach strategy plan. He should work with teams and others in developing and implementing an outreach strategy.
Ed should be in charge of developing and coordinating an alliance development plan, as well as the policy (to be adopted by the Board) that will support such alliances. Should build relationships with other organizations after prioritizing this approach with the Board.
Mora
We should explore the time availability of Mora to provide support for team and outreach communication. A proposal to hire bookkeeping services to free Mora's time for communication support should be explored.
Leonora Perron
Here is the initial job Description from the early web discussions:
The Director of Educational Development would be responsible for the following ongoing activities:
• Conduct a needs assessment regarding the educational needs of the movement in general and of teams specifically by interviewing in depth everyone possible. Summarize findings on current status of Beyond War coordinators and teams. Based on the assessment, draw up recommendations and a priority list, and present it to board and staff for confirmation of the work plan.
• Curriculum Content Assurance:
o Review and update existing educational materials
o Consult with teams creating new materials
o Develop and facilitate the process for adoption of new materials
o Curriculum Development: develop and provide experiences for deepening understanding of, and personal connection to concepts courses, work shops, media.
• Communication Assurance: initiate and maintain connections and regular contact with team coordinators by phone, email, web, and in person to listen, feedback, mentor, consult, encourage.
• Coordinate/Consult re broad based membership meetings (e.g. the current annual and quarterly meetings) and board retreats for highest quality of process, product and experience. Work with ED, President and others to design the agenda for the March annual meeting and the January quarterly meeting.
• Share responsibility with the ED for coordination of our outreach and recruitment effort.
• Develop and supervise the team application review process and report recommendations to the board.
Qualifications
I propose the following qualifications be adopted for this position even though we have agreed to hire Leonora Perron at this point in time:
• A minimum of five years living and teaching the BW principles and core practices (or their equivalent)
• A minimum of five years working with group processes.
• Formal training and/or on the job experience totaling five years involving teaching and curriculum development.
Relationship and status:
This should be a full time staff position for one year, with a check in evaluation after 6 months and should begin November 1, 2008. It should be a full member of the staff team.
Salary should be somewhat comparable to that of Executive Director.
Volunteer
Regular Tasks
Unassigned
Bill
Mora
New Person
Volunteer
Comments
The revisions that Elaine made reflect a different understanding of this collaboration process than mine. My understanding was reflected in the "Instructions" — and involved brief, 1-line listing of specific tasks, not summaries of job descriptions and roles. Maybe there is no need for this kind of collaborative exploration? Maybe everything is in place, decisions have been made (it's not clear to me by whom or when and how), and there is nothing to talk about?
This is Elaine. I do not understand how to tell who has added what or changed what on this wiki. Perhaps if "you" would demonstrate what you mean by 1-line listings of tasks I would be better able to follow. Frankly, I feel the ED has a huge list of tasks, and it is difficult for me to put them all on. I would put up the job description. I have no idea what Mora's list of tasks is in relation to this issue, and I don't know that we want to be listing tasks for everything that she does—or do we? It would help if Mora and Bill would demonstrate what they hope we will list and distribute among the three staff members plus whatever volunteers they have working on a regular basis? I am not tracking the special tasks versus regular tasks, since I do not know until we do the needs assessment, what is needed on a regular basis and what on a special or one-time basis.
I put Leonora Perron in for 3rd staff, as I thought that was what we agreed to discuss.
